All contracted exhibit companies can book hotel rooms at the Sheraton Dallas Hotel using the AAHKS reservation page, or call (888) 627-8191, and mention AAHKS to receive the group rate. AAHKS reserves the right to cancel any hotel reservation made within the AAHKS room block by individuals not registered for the AAHKS Annual Meeting.
Hotel Room “Poaching” Advisory
Beware of solicitation from unauthorized hotels and housing agencies claiming to represent AAHKS and offering to book hotel rooms for the AAHKS Annual Meeting. Hotel room “poachers,” or room-block “pirates” scam meeting attendees by offering rooms that do not exist or that are cancelled. AAHKS does not endorse or affiliate with any housing or travel agencies. Please report any unauthorized solicitations to AAHKS by emailing email@example.com.
August 1: Promo materials due for approval.
August 22: Company product/service descriptions and company logos received after this date may not be included in promotional materials.
August 29: No refunds after this date.
October 9: Advance warehouse freight can be sent to Freeman’s warehouse with no additional storage charge.
October 10: Registration deadline for exhibitor representatives.
October 16: Hotel reservations deadline. No refunds after this date.
November 3: Last day to receive Freeman’s discounted rate for additional equipment or services.
Please Note: Times are subject to change. Final times will be included in the Final Program.
Thursday, November 6
10:00 a.m. – 4:00 p.m. Exhibitor Hall Installation and Registration
Friday, November 7
6:00 a.m. – 8:00 p.m. Exhibitor Registration
6:00 a.m. – 8:00 a.m. Breakfast in the Dallas Hall
6:00 a.m. – 12:30 p.m. Exhibit Hours*
11:30 a.m. – 12:30 p.m. Lunch in Dallas Hall*
6:30 p.m. – 8:30 p.m. – Welcome Reception in Exhibit Hall*
Saturday, November 8
6:00 a.m. – 6:00 p.m. Exhibitor Registration
6:00 a.m. Breakfast in Dallas Hall* TBD Lunch in Dallas Hall*
6:00 p.m. – 8:00 p.m. President’s Reception in Exhibit Hall*
8:30 p.m. Teardown of Exhibit Hall – no exhibitors will be allowed to dismantle, pack or remove any part of their exhibits until after the conclusion of the President’s Reception.